We’re only a month into the start of a new tax year, which is a natural time for businesses to review their processes – and for many, that includes payroll. Whether you’re switching systems or implementing a new payroll software for the first time, the process can feel daunting.
Here are some of the most common challenges businesses face – and how to overcome them.
1. Data Migration and Accuracy
One of the biggest hurdles is transferring existing payroll data to a new system without anything going wrong. From employee records to tax codes and payment histories, every detail matters.
How to overcome it:
It’s important to choose a provider that offers migration support. At FreshPay, we handle the heavy lifting for you – helping to reduce time and the chance of mistakes.
2. Compliance Worries
It’s no secret that payroll involves strict regulations, from Real Time Information (RTI) submissions to auto enrolment and holiday pay. Missing a step can lead to penalties (and you definitely won’t be the most popular employer).
How to overcome it:
Ensure that your new payroll software has built-in compliance tools and offers regular updates. You’ll be pleased to know that FreshPay automates tax code changes, RTI submissions, and pension uploads – giving you peace of mind at all times.
3. Time and Training
Getting to grips with new payroll software takes time, and if your team is already stretched, it can feel like an extra burden.
How to overcome it:
Make sure your provider offers ongoing support [link to the new support sessions page] – not just a one-off demo. FreshPay runs daily drop-in sessions, monthly Q&As, and personalised walkthroughs to make sure you’re never stuck.
4. Employee Access and Communication
Employees want the flexibility and freedom to access their payslips and pension info quickly and easily, without this becoming an extra admin task.
How to overcome it:
FreshPay offers employee portals with instant access to payslips, P60s, and pension letters – cutting down on email requests (and saving your team time).
5. Integrations with Other Tools
Many businesses use a stack of different software for HR, accounting, pensions, and more, but making them all work together can be a challenge in itself.
How to overcome it:
Choose a payroll software that plays well with others. FreshPay integrates with popular platforms like Xero, QuickBooks, NEST, Telleroo, and PensionSync for a smoother, joined-up workflow.
Final Thoughts
Implementing a new payroll system doesn’t have to be painful – with the right tools, support, and approach, it can be a smooth and empowering change for your business.
At FreshPay, we’ve helped countless businesses and bureaus switch with confidence. If you’re considering a move to cloud payroll software, try our 30-day free trial or join one of our daily drop-in sessions for live support and answers.
