Pricing
Fair pricing structure for all
Pricing Structure
Freshpay is a fully cloud payroll solution, which means you will always have full access to the software features within the pricing plan.
Pricing per employer is a flexible pricing option, allowing your clients to grow without their prices doing the same.
You are in full control!
Are you an Accountant / Bureau* or Single Employer?
Select below for pricing.
*A bureau is a practice that, under AML supervision, that manages payroll processing for multiple businesses through a single Government Gateway agent account.
fair and transparent
Pay as You Go Pricing plans
Until March 2026 see April 2026 pricing below
Full payroll module
Our Full payroll module includes all features outlined in the plan table below. It offers a complete solution with both employee and employer portals integrated into the system.
*A bureau is a practice, under AML supervision, that manages payroll processing for multiple businesses through a single Government Gateway agent account.
| Number of employers | Per Month | |
|---|---|---|
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First 5 |
£25.00 |
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6 – 25 |
+ £5.00 per employer |
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26 – 50 |
+ £4.75 per employer |
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51 – 100 |
+ £4.50 per employer |
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101 – 250 |
+ £4.00 per employer |
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251 – 500 |
+ £4.00 per employer |
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Note: All prices exclude VAT.
Director module
Our director module is a streamlined version which enables automatic submissions. Set it up once, and it will process automatically throughout the year! With minimal input, you get maximum efficiency!
The pricing is per company, so you can have as many Directors as you want.
| Number of directors | Per Month |
|---|---|
|
1 – 10 |
£10.00 |
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11 – Upwards |
£1 per Director company (minimum charge of £10) |
Note: All prices exclude VAT.
Pricing calculator
The maximum calculation is for 500 employers and up to 500 directors, if you have more than this please contact us for bespoke pricing.
SINGLE EMPLOYER PRICING
Process your payroll in a timely manner with fully automated payroll. Designed to help businesses work smarter and take the pain out of paying employees.
| Number of Employees | Per Month |
|---|---|
|
Up to 5 |
£6.50 |
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5 + |
£1.00 per Additional Employee |
Note: All prices are excluding VAT. Prices effective from April 2025
Pricing calculator:
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Full Payroll For accountants & bureaus |
Director Only For accountants & bureaus |
Single Employer | |
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Fully cloud based |
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Unlimited Users |
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Unlimited Directors |
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Unlimited Employees |
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Built in Employee portal |
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Built in Employer portal |
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Automatic compliance submissions |
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Automatic generation of employee documents |
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Automatic generation of payroll reports |
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Salary Calculator |
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Statutory leave calculation |
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Multiple companies |
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CIS module |
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P11ds |
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Payrolling of Benefits
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Automatic pension compliance
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National minimum Wage warnings
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Absence Calendar
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Pricing update from April 2026 (all excluding VAT)
| Bureau Pricing |
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Up to 5 full company payrolls + 10 director-only payrolls: £35 per month (Director-only payrolls now include P11Ds as standard) |
| Additional Payrolls |
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Full company payrolls: £5.35 each Director-only payrolls: £1.10 each |
| Volume Discounts (based on number of full payrolls) |
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5% for 25+ full payrolls For Starter Bureaus our Start Up package is £27.50 a month for up to 5 companies (Full or Director only) |
| Single Companies (monthly, excl. VAT) |
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£6.80 per company for up to 5 employees £1.10 per additional employee |
Director only*
Full Payroll*
Single Employer
Fully cloud based
Built in Employee portal
Built in Employer portal
Automatic compliance submissions
Automatic generation of employee documents
Automatic generation of payroll reports
Salary Calculator
Multiple Companies
CIS module
Payrolling of Benefits
Automatic pension compliance
National minimum Wage warnings
Absence Calendar
* For accountants & bureaus