As an accountant, you’ve probably noticed that most of the software at your practice has now become cloud based. So, why not payroll too?
If you’re thinking about making the jump to cloud payroll software, our article gives you 10 reasons why it’s a good move.
1. Increased collaboration opportunities
Cloud based payroll software has completely changed the way accountants work, forever. With tools such as Xero, Dext, HubDoc and more, client communication and the demand for up-to-date information is easier than ever.
It also offers a host of benefits that can drastically improve communication. Clients get real-time updates instead of waiting for information, which takes a lot of pressure off you, the payroll provider, and lets you tackle more important tasks. Plus, cloud software can quickly scale up to meet your needs with just a click (or maybe two).
2. It is easy to scale and incredible value
Cloud payroll software for accountants is often much better value than traditional on-premises software options. It might seem pricier at first, but once you consider the time and resources saved, it’s a no-brainer.
For example, if you have 100 employers on monthly pay, you could save 20-40 man-hours a month with the various automation and features in cloud software (yes, we mean FreshPay!).
3. Desktop software is time-consuming
No matter whether you’re doing it in-house or through a payroll bureau, there’s no denying that payroll is a tedious and manual task. But luckily for you, cloud based payroll software streamlines everything, cutting down on repetitive work and letting you deal with fewer interruptions than ever before.
4. Two words. Disaster Recovery
With desktop software it’s critical to have a solid backup plan, and more importantly, how you can do it securely. Cloud services are easy to update with the latest compliance and offer extra protection if your PC crashes or you need to switch to disaster recovery mode. This was also super important during the pandemic lockdowns when everyone had to adapt quickly.
5. Reduce staffing issues
Desktop software means you need skilled staff on-site all the time to offer the smooth, top-level service you have promised your clients. Cloud payroll software for accountants reduces this need, allowing less experienced staff to handle payroll efficiently, in addition to being able to advise clients on where they can easily access their info, reducing delays and keeping everyone happy.
6. Automation reduces time spent on tasks
Did we mention that payroll is time-consuming? We’ve said it before, and we’ll say it again – automating your payroll saves a lot of time and manual work. Cloud payroll software even can even integrate with other tools, send automatic updates and reminders after a simple setup.
7. Fewer Mistakes
Say goodbye to manual working out – automatic calculations means quick and accurate data, So, you can make fewer mistakes whilst staying compliant with government regulations. You can still override the system if needed, but it’s great for keeping things accurate.
8. Helps towards your paperless office goals
Cloud software helps you achieve a paperless office by managing payroll data securely through your browser. Enter employee details, taxes, deductions, and send everything directly to the right person without printing or downloading. Saving time, and saving the planet!
9. Stay compliant and data secure
With reports and employee payslips going directly from the software to the recipient, it ensures your data is secure and GDPR compliant and also minimises the risk of data breaches by reducing the need for manual handling.
10. It is easy to get started
Even if you have hundreds of clients, moving to cloud based payroll software is a really simple process. You will need to download the data from your current software as a CSV, change the field tags to match and upload.
Of course, there is still a manual process of checking the information. This is why FreshPay have decided to offer a migration service where we can help you with transferring clients.
Ok, that’s it, we have to stop here. But you can see that moving to the cloud is often the best move you could make for you, your business, and your clients.
If you would like to try FreshPay for yourself, book a demo or contact us to find out more information.
