When it comes to managing payroll, cloud payroll software has changed the game forever. The new world of accessibility, automation, and updates in real-time are simply features that traditional desktop systems simply can’t match. But with so many options out there, how do you know which one is right for you?
Take a look at this comparison to help you understand how FreshPay stacks up against other cloud based payroll software – so you can make an informed decision.
Other cloud payroll software:
Many providers offer cloud-based access but still have a few learning curves. Onboarding often involves lengthy training sessions or complex setup processes.
FreshPay:
We’ve designed FreshPay with ease and simplicity in mind. Our organised interface means you can hit the ground running. For new users, our dedicated onboarding page, step-by-step setup guides, and video tutorials make getting started quick and stress-free. It doesn’t stop there, we offer drop-in sessions twice a day so you’ll never be left waiting for answers – we’re here when you need us.
Other cloud based payroll software:
Communication tools can be limited, leaving you to manage client queries via email or external systems.
FreshPay:
We’ve designed FreshPay with client communication and collaboration at its core. Our built-in employer and employee portals let you share information directly within the software, meaning no more endless email chains or juggling systems. Whether it’s sharing payslips or keeping clients updated, everything happens in one organised place.
Other cloud based payroll software:
Some providers charge extra for support or only offer limited help hours and methods of contact.
FreshPay:
All FreshPay users get access to our UK-based support team, on-hand live support sessions twice a day on weekdays, monthly live Q&A sessions, and a growing library of help resources. That’s not all – we also offer availability by phone or support tickets 8am until 6pm, Monday to Friday, with responses in the hour. Whether it’s a quick “how do I…” question or in-depth process guidance, we’re here to help, no need to queue!
Other cloud based payroll software:
Pricing can often be complicated, with hidden charges for extra features, support, or additional employees. Many providers aren’t transparent, meaning you need to contact them just to get a quote.
FreshPay:
Our pricing is based per employer, giving payroll bureaus a flexible option that scales with their clients, without penalising them as headcounts go up or down. Everything is clear and transparent on our website, with no hidden fees or surprise add-ons. Just simple monthly plans that fit your needs. Plus, you can enjoy a rolling contract, so no tie-ins, no stress, just flexibility!
Here’s a rundown of FreshPay information – Please note: data was accurate at the time of writing but may have since changed.
| Category | FreshPay |
| Target Company Size | Small to Medium |
| Industry Focus | Payroll for accountants and payroll bureaus |
| Category | FreshPay |
| Listed On HMRC Website | Yes |
| Google Rating | 4.9 |
| Number of Google Reviews | 31 |
| Trustpilot Rating | 4.1 |
| Number of Trustpilot Reviews | 6 |
| Xero Rating | 5 Stars |
| Number of Xero Reviews | 5 |
| Category | FreshPay |
| Free Trial? | Yes |
| Free Trial Length? | 30 days |
| Single Employers | |
| Plan | Cost Per Month |
| Cheapest Plan – Up to 5 Employees | £6.50 |
| 5+ | £1 per Additional Employee |
| Accountants & Bureaus – Full Payroll Module | |
| Number of Employers | Cost Per Month |
| First 5 | £25 |
| 6-25 | £5.00 per employer |
| 26-50 | £4.75 per employer |
| 51-100 | £4.50 per employer |
| 101-250 | £4 per employer |
| 251-500 | £4 per employer |
| Accountants & Bureaus – Director Module | |
| Number of Directors | Cost Per Month |
| 1-10 | £10 |
| 11-Upwards | £1 per Director company (minimum charge of £10). |
Note: All prices exclude VAT.
✅ Fully cloud based payroll
✅ Built-in Employee Portal
✅ Built-in Employer Portal
✅ Automatic compliance submissions
✅ Automatic generation of employee documents (P45, P60, payslips)
✅ Salary Calculator
✅ Statutory leave calculation
✅ CIS module
✅ Automatic pension compliance
✅ National Minimum Wage warnings
✅ Absence Calendar
✅ Holiday Tracking
✅ Payrolling of benefits
✅ P11D and P11Db Generation
✅ Automated Payroll Processing
✅ Migration Service
🖇️ Xero
🖇️ Telleroo
🖇️ Penfold
🖇️ QuickBooks
🖇️ PensionSync
🖇️ Nest
🖇️ The People’s Pension
🖇️ Now Pensions
🖇️ Smart Pensions
🖇️ Aviva
🖇️ Legal & General
| Feature | FreshPay |
| Unlimited Payrolls | Yes |
| Automated Tax Filing and Payments | Yes |
| Live Customer Support | Yes |
| Ability to Manage Employee Benefits | Yes |
| Employee Access to Platform | Yes |
| Time Off Tracking | Yes |
| Handle Deductions From Pay | Yes |
| Debt Repayment From Pay | Yes |
| Employee Background Checks | No |
| Auto Create Payslip | Yes |
| Auto Create P45 | Yes |
| Auto Create P60 | Yes |
| Pay For Hourly Employees | Yes |
| Bonus / Incentive Pay | Yes |
| Pension Filing | Yes |
| Statutory Payments (Sick Pay, Maternity Pay, etc.) | Yes |
| RTI Compliant | Yes |
Choosing a payroll software isn’t just about ticking boxes, it’s about finding software that works the way you do. FreshPay combines the flexibility of cloud technology with powerful automation and friendly, accessible support.
If you’re ready to see what a smarter, simpler approach to payroll looks like, try FreshPay free for 30 days and experience the difference for yourself.
