Handling payroll for multiple clients can be time-consuming, and full of hurdles. Between chasing data and managing deadlines it’s no surprise that accountants and bookkeepers often find payroll to be one of the most stressful parts of their workload.
But with FreshPay, it doesn’t have to be! By simply having the right tools and processes in place, payroll can become an automated and stress-free part of your business.
At FreshPay, we’ve built our cloud payroll software specifically with accountants and bureaus in mind – helping you easily manage multiple clients while saving time in the process.
Here are some essential payroll tips, along with how FreshPay makes them easier to follow:
- Centralise Payroll Management
Keeping track of multiple clients’ payroll data, deadlines, and requirements can feel overwhelming. That’s why it’s essential to have everything in one place.
How FreshPay helps:
Our Bureau Dashboard gives you a clear, real-time overview of all your clients, including pending tasks, payroll deadlines, and workload distribution. No more jumping between spreadsheets or multiple logins – just simple client management from a single interface.
- Automate Wherever Possible
Manual data entry is one of the biggest time-drains in payroll – trust me, we’ve been there! Automating key processes can not only reduce errors but also free up so much more time for other tasks.
How FreshPay helps:
– Automated Pension Submissions: We integrate with providers like NEST and Penfold so pension contributions are automatically uploaded and easier than ever.
– Auto-Processing for Directors: Set up director payroll for the year, and FreshPay will process it automatically each month (no extra effort needed).
- Reduce the Risk of Errors
Mistakes in payroll can be majorly time-consuming to fix – not to mention the frustrated clients and unhappy employees that errors can affect. Implementing checks and balances can help catch mistakes before they happen.
How FreshPay helps:
– Built-in Compliance Checks – Flagging any potential issues before submission.
– Secure Payroll Payments with Telleroo – Automate bulk payroll payments directly from FreshPay, reducing the risk of incorrect payee details. (Plus, don’t miss the chance to sign up before June 2025 to claim your exclusive discount!).
– Automated Accuracy – Ensure consistency with automated calculations for mid-period starters, leavers, and pay rises, plus easy-to-use templates for additions and deductions.
- Offer a Self-Service Experience for Clients & Employees
Payroll queries can eat up valuable time, especially with the back-and-forth emails for simple requests like employees chasing old payslips and clients asking for payroll reports. Giving clients and their employees more access to their payroll data can cut down on these admin tasks and give them the independence they need to easily manage their own payroll.
How FreshPay helps:
– Employer & Employee Portals: Clients can log in to view payroll reports, and employees can access payslips, P60s, and more, without needing to go through you.
– Customisable Permissions: Give different team members different levels of access based on their role.
– Real-Time Data Sharing: Any updates made to payroll are instantly visible, with no need for manual file-sharing.
- Stay Ahead of Changes
With tax codes, National Insurance, and minimum wage rates changing each year, keeping up with payroll changes is crucial. Ensuring clients stay compliant protects them from any extra charges, and also protects you from potential liability.
How FreshPay helps:
– Automatic Tax Code Updates – Keeping payroll accurate without manual input.
– HMRC-Recognised Software – Fully compliant with RTI submissions and payroll regulations.
– Ongoing Support & Updates – We keep FreshPay up to date with the latest payroll legislation, so you don’t have to worry about missing changes.
Final Thoughts
Managing multiple clients’ payroll doesn’t have to be another dreaded task on your to-do list.
FreshPay is designed to make multi-client payroll easier, giving you the tools you need to automate, manage, and grow your payroll services with confidence.Did you find our payroll tips useful and want to see how FreshPay can transform the way you manage payroll?
